The Security Institute holds an Annual General Meeting (AGM), where members are invited to hear the progress the Institute has made in the previous year, accept the annual accounts and elect Directors.
In addition, the Institute holds Extraordinary General Meetings (EGM) whenever significant proposals need membership approval before implementation.
Due to the on-going COVID-19 crisis, the Board of Directors has decided to postpone the 2020 Annual General Meeting, previously scheduled to take place on Tuesday 21st April 2020. The health and well-being of both our members and staff remain our top priority.
Whilst The Institute is not legally required to hold an AGM we do have a responsibility to inform the membership about the annual accounts and to facilitate questions. We must have the members’ quorum vote to accept the accounts and the financial auditors. Lastly, members must elect the Directors when vacancies arise.
Whilst we have no vacant positions on the Board of Directors this year, our articles require that our Deputy Chairman, Peter Lavery FSyI must be re-elected to continue into a second three-year term on the Board. In 2019, Director Andy Watkin-Child CSyP CEng MSyI was co-opted onto the Board of Directors and must be formally accepted by the membership to remain in his post. As usual, members have the opportunity at this point to put themselves forward for election should they wish. The original calling notice was issued on 11th March 2020 with a deadline for nominations that expired on 1st April 2020. However, the Board recognises that the current crisis has diverted priorities and those with director aspirations may not have had the opportunity to apply. Therefore we have extended Director nominations until 17th April 2020. If you would like to stand for election please contact email@example.com for a Director nomination pack. If you wish to speak to the Chairman or Chief Executive about commitment levels and available portfolios, please let Helen know when you email.
On 1st May 2020, an active voting form (in Survey Monkey) will be distributed to our membership via email. This form will include Director nominations for election, as well as a section to accept this year’s annual accounts and the financial auditors. The closing date to complete this voting form is 8th May 2020. The results will be announced on 11th May 2020.
As we plan for another busy year, it is good to stop and reflect on our progress to date. Our 2019/2020 Annual Report will outline all the developments from the past year as well as recognise the hard work of our volunteers, this will be available online following the election and acceptance of the accounts.
We welcome and encourage your participation and appreciate the opportunity to respond to any questions that you may have. On behalf of the Board and our staff, we thank you for your on-going support at this time.
Rick Mounfield CSyP FSyI
About Main Board Positions
A maximum of 15 directors are appointed by the membership of the Institute.
Each Director focuses on a portfolio and works with the main Board to deliver the aims, objectives and budgetary targets of the Institute.
The Board is structured around four portfolios: Research, Professional Development, External Relations and Commercial.
There are four Board meetings and two strategy days a year, and Directors typically serve for a three year period. The role is voluntary and carries the full legal responsibilities of a director.
A Board Director is expected to:
1. Deliver a defined portfolio and work to agreed objectives and budgetary targets in line with Institute strategy
2. Ensure that their portfolio is supported by adequate volunteers and ensure that objectives are met
3. Attend board meetings, the AGM, the annual board strategy day, the annual conference, the Remembrance event and any required directorial training
4. Participate in conference calls for their assigned directorate and any working groups in which they become involved
5. Provide timely responses via email to any matters for discussion or decision circulated in this format
6. Prepare board reports and effective communications to the members relating to their area of responsibility
7. Participate in the Institute’s Continuing Professional Development scheme and complete annual returns
8. Actively engage with members and assist with the recruitment of new members and the promotion of the Chartered Security Professional qualification.