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About the job
Job summary
Home Office Intelligence brings together a number of existing teams involved in the collection and analysis of border and immigration related intelligence. It delivers Intelligence Collection, Development, Analysis, Targeting (Data Analytics) and Watchlisting capabilities within the Home Office and to its partners across Government and Law Enforcement.
Job description
We are looking for a hardworking and driven individual with excellent attention to detail to join the Home Office Intelligence (HOI) Workforce Planning, Recruitment and Estates Team and support the coordination of recruitment activities for all of HOI.
HOI has 1800 colleagues based across the UK and international locations who are focused on threats related to Organised Crime, National Security and Revenue.
The Workforce Planning, Recruitment and Estates Team sits within the HOI Support Hub whose vision is to:
- Provide the ‘underpinnings’ of HOI corporate functions, including finance, working planning, risk, communications, staff development, performance management, people and tasking and co-ordination.
- Enable operational HOI teams to focus resource on intelligence activities that support protecting the UK from harm.
- Define HOI’s strategy and capability to inform our business planning cycle, tasking and coordination and prioritisation of departmental objectives; enabling resource to be re-directed to meet demands, priorities, and key performance indicators.
This is an exciting opportunity to work in a fast-paced role, helping to deliver high quality outputs for HOI and contributing to the departments Workforce Planning and Recruitment strategy.
We strive to utilise workforce planning, estates, and attrition data to effectively forecast, plan, and manage recruitment campaigns within HOI to achieve full staff complement. In this role, you will have the opportunity to shape and design new processes to help craft the work of the team.
In this role you will be part of the set up to manage HO Intelligence’s UK recruitment and the delivery of bulk recruitment campaigns.
Key role responsibilities will include, but are not limited to:
- Drafting and updating recruitment material including communications about key workforce messages.
- Managing the recruitment inbox and promptly handling queries from candidates.
- Management of the recruitment approvals process ensuring approvals are dealt with in a timely manner.
- Supporting recruitment activity including arranging and coordinating interviews, supporting those involved in campaigns, and sifting and interviewing where required and appropriate.
- Securely storing candidate ID documents and promptly following up where ID is missing.
- Maintaining a spreadsheet of results, identifying and plugging any gaps.
- Securely storing interview feedback and providing feedback to candidates when requested.
- Maintaining a list of interview trained staff and independent candidates across HO Intel.
- Organising HO Intel’s attendance at recruitment fairs.
- Providing secretariat support for the recruitment team, including booking meetings and taking minutes.
- Commissioning timely monthly recruitment update requests to G7 teams within HO Intelligence.
- Managing and co-ordinating Intel Support Hub’s Sharepoint page and uploading key messages to the business.
Please Note: The successful candidate may be required to undertake other responsibilities that are appropriate for the role and grade.
Person specification
The successful candidate should be:
- Proficient in Microsoft Excel, which is currently used to store and analyse staffing and recruitment data. There will be a lot of work with spreadsheets, so you must be confident and comfortable in working on these daily to manipulate data.
- Ability to work autonomously, be intuitive, and have a problem-solving approach to help shape and continuously improve our processes.
- Confident in communicating with staff of all grades, providing a friendly service to our stakeholders and being able to provide accurate information and signposting on a variety of queries.
- Have excellent attention to detail, so we can provide accurate data to inform strategic workforce decisions.
Essential criteria
- Ability to work at pace and deliver to tight timescales.
- Ability to work collaboratively with others.
- Strong communication and organisational skills.
- Good knowledge of Excel.
Desirable criteria
- A creative problem solver who comes up with new insights to help improve business performance.
- Experience of working within HO Intelligence or legacy Border Force Intelligence / legacy Immigration Intelligence.
- Good drafting skills.
Behaviours
We’ll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Changing and Improving
- Delivering at Pace
- Working Together
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%