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About the job
Job summary
Summary
The Directorate of Security and Resilience (DSR) mission is to support the delivery of Defence outputs by protecting our people, assets and information in the UK and overseas. DSR is responsible for setting resilience and security policy for Defence and provides advice on how to counter and mitigate the key threats and hazards faced by Defence from a wide range of threats including: hostile state actors; terrorist organisations; and serious and organised crime groups. DSR delivers the MOD’s security policy on: the Defence Nuclear Enterprise; culture and training; physical; personnel and vetting; policing and guarding; resilience and business continuity; and industry. DSR leads the Security Function within Defence, led by the Chief Security Officer of the MOD, who also acts as the Head of Profession for Security in Defence.
The DSR Vetting team covers three specific areas of responsibility:
- Setting Defence vetting policy, working with the Government Security Group in the Cabinet Office to influence government vetting policy, and interpreting it for the MOD and its partners;
- Vetting delivery – maintaining close contact with UKSV and our internal vetting stakeholders to oversee the vetting service; and
- Leading the vetting casework team that makes vetting risk decisions for MOD civil servants and Defence industry personnel.
This position is advertised at 37 hours per week
Job description
Job description
This 1 year Fixed Term Appointment in the Vetting team in DSR is required to manage the prioritisation of personnel security clearance checks (Vetting casework) for MOD civil servants and Defence contractors. The role will entail establishing and piloting a new process, as well as providing initial assessment and understanding of the outcome of the pilot.
The postholder will need to build and maintain strong relationships with stakeholders in security teams across Defence. It will require negotiation and conciliation skills, and will mean taking unpopular decisions.
The role will also handle other customer enquiries and resolve complex and novel problems, with support, and in consultation with UKSV.
The successful candidate will be required to handle sensitive and personal data and connect key pieces of information to determine the best course of action in line with Cabinet Office and MOD policy and guidelines.
We are looking for an extraordinary individual who is a team player, energetic and enthusiastic, able to multi-task and who enjoys being flexible.
The successful candidate will be an integral part of the team ensuring that success is maintained, managed and is in line with policy, strategy and organisational visions.
This post is based in MOD Main Building, but there is scope for flexible working. The rest of the team currently splits their time between working in MOD Main Building and Homeworking. There is an expectation to be in Main Building at least once a week.
Person specification
Responsibilities
– establish a mechanism for MOD to centralise its approach to prioritisation of Vetting Casework. Each month MOD is allocated 3% of its Vetting casework to be prioritised by UKSV for speedier clearance checks. This equates to circa 50 DV cases per month.
– develop criteria to establish the most important clearances that require prioritisation, balanced against Defence priorities and risk appetites.
-build significant relationships across Defence and UKSV to ensure the allocation is utilised each and every month in the most effective manner possible.
Develop a method to report on the pilot to AH Vetting Policy
– conduct MOD Vetting requirement checks in partnership with Security vetting casework team.
– Use sound judgement, evidence and knowledge to arrive at accurate, expert and professional decisions whilst ensuring all information is handled appropriately and with care, upholding the ‘vetting in confidence’ principle.
– Advise key stakeholders (such as human resources and the security community) on referrals regarding postings, appointments and access to sensitive material.
Essential Skills:
This role will entail regular and ongoing engagement with stakeholders which will require the postholder to demonstrate a particularly high level of interpersonal and organisational skills.
The post holder needs be a self-starter and be able to proactively identify emerging issues and have an aptitude for seeking out solutions to them.
Proficient IT skills with a good knowledge of using excel and outlook.
Desirable Skills:
Have experience of national security vetting.
Internally, the role will need to work closely with security stakeholders in the three military services and in other business units in MOD to understand MOD security risks and to interpret and explain the vetting policy for a Defence audience.
This is an exciting time to join MOD Vetting; a significant amount of reform is ongoing and the post holder will be expected to assist delivery of project strands related to improving Vetting data, forecasting, and Defence’s Vetting operating model.
Skills and Experience
Essential Skills:
- Due to regular engagement at senior levels, the post holder must demonstrate strong interpersonal and organisational skills.
- The post holder needs be a self-starter and be able to proactively identify emerging issues and have an aptitude for seeking out solutions to them.
- Good writing skills are essential
- Good IT skills
Desirable Skills:
- Excellence in writing to influence and inform
- Experience of policy work is highly desirable, as is working across government departments
There is no requirement for previous experience of working with the military or in the MOD however previous experience of personnel security policy or vetting is highly desirable.
Security Vetting: Applicants must be willing to undergo the Developed Vetting process. Owing to the nature of the role this is a reserved post.
Behaviours
We’ll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Leadership
- Working Together
Behaviours
We’ll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Leadership
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.
Please note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”
“MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.