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About the job
Job summary
There are many different functions and professions delivering key outputs for the Army. Ensuring those outputs are delivered in a legally compliant way is vital for protecting the Army from legal repercussions and enabling it to fulfil its functions.
The post holder will join the Army Data Protection Support Team (DPST), working to support the Information Design Authority (Info DA) and the wider Directorate of Information (D Info). This is an exciting opportunity for a motivated individual to join the data protection function and support the operation of the DPST.
The DPST is a small but growing team dedicated to tackling Data Protection issues within the Army – be this through handling fast paced compliance cases or more routine assurance processes. We sit within the Info DA – a new design authority that has been created as a result of the Army Operating Model and is the mechanism by which we will enable, assure and facilitate the British Army’s mission of becoming a Digital War-fighting Force.
This is a fantastic opportunity for someone to join a team facing an exciting future and leading the Army in digital ways of working. We want to hear from you if you want to be part of this journey and believe you have the potential to help us. We are fully committed to upskilling and training all our team members to become certified privacy professionals to support us in delivering our mission of obtaining and maintaining legislative compliance across the British Army. If you want to be involved in a mature and expanding business area that is responsible for ensuring the British Army’s compliance with Data Protection legislation, then this is the role for you!
This position is advertised at 37 hours per week.
Job description
As a member of the Data Protection Support Team, you will be a key contributor to providing Data Protection support across all British Army units. The successful incumbent will be integral to supporting the DP Governance Framework and its implementation across the British Army, enabling the achievement and assurance of DP compliance.
SO3 DPA Compliance is primarily responsible for the maintenance of the Army DP Governance structure and its implementation within Army systems, alongside the delivery of TLB-wide DP training. The SO3 is also responsible for assisting the Army Warning Advice and Reporting Point (WARP) with the investigation of low-medium risk DP incidents, providing general DP advice, assisting SO2 DPA Compliance and supporting the rest of the DPST with day-to-day functions.
Specific responsibilities:
- Maintain and ensure the legal compliance of the Army Data Protection Governance structure.
- Assist with the promotion and implementation of Data Protection policy across Army TLB, providing guidance and advice as required.
- Day-to-day management of the Army data protection governance framework to ensure compliance with legislation and MOD/Army policy.
- Manage the day-to-day running of the AIAR and eCase, including account management and reviews, the accurate recording of the Army’s personal information assets and updating the AIAR/eCase user guides.
- Interpret direction from Implementation Orders and reflect any directed changes on the AIAR and eCase EUN hierarchies.
- Collate ad hoc reports in response to requests received from the MOD Data Protection Team (DPOT) and other bodies as part of DPA and IA compliance reporting requirements. Provide management information from the AIAR/eCase as required.
- Assist with the delivery of Army HQ internal inspections and liaison visits and ensure activities undertaken are targeted to achieve compliance.
- Deputise for SO2 DPA Compliance and assist with tasks for the rest of the DPST where required, including providing advice on Data Subject Requests (DSRs) and reviewing Data Protection Impact Assessments (DPIAs).
- Assist Army WARP with the investigation of low-medium risk Army DP incidents.
- Represent the DPST in correspondence and meetings with Army WARP regarding the investigation of green and yellow DP incidents.
- Support SO2 DPA Compliance with investigation of amber, red and ICO reportable DP incidents.
- Maintain records of DP incident investigations undertaken by WARP/DPST.
- Attend fortnightly WARP and DPST breach meetings to review all relevant incidents, providing guidance and direction.
- Work with MOD DPOT and WARP on the assurance and closure of incidents within the Army TLB
- Assist with the delivery of breach management and complaints policy including the implementation and completion of consequent actions plans.
- Produce and deliver DP-related training for Army TLB.
- Assist with the creation and delivery of DP training for Army TLB, including ad-hoc production of bespoke training to promote a continuous through-life awareness of the requirement to protect personal data.
- Assist with the organisation and delivery of the DPA workshop, DP presentation for the RAO (Regimental Administrative Officer) course and eCase training.
- Manage the day-to-day implementation of DPA training policy within the Army, including advising on training for new post holders and verifying training has been completed.
- Produce and disseminate DP-related communications across Army TLB.
- Manage the Army DPA Communication Framework. Maintain regular communications across the Army, such as web presence and DP Update newsletters
- Respond to contact and requests for assistance from individuals and Units.
- Attend in-person meetings and training on-location where appropriate
- Assist with the arrangement of a TLB approach to promote the annual Data Privacy Day
- Coordinate and act as secretary for the Data Protection Delivery Group.
Person specification
Essential criteria:
- Being well versed in communication and confident in explaining complex concepts to others.
- An understanding of and experience working with Microsoft office suite; computer literate with the ability to pick up and learn new skills.
- Able to prioritise tasks and work as part of a large team spanning different levels and types of stakeholders.
- A genuine desire to develop, learn and contribute to the team.
- Hold a Data Protection Practitioner Certificate or obtain within 12 months of joining (training provided).
Behaviours
We’ll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Leadership
- Communicating and Influencing
- Managing a Quality Service
- Working Together
- Changing and Improving
We only ask for evidence of these behaviours on your application form:
- Making Effective Decisions
- Leadership
- Communicating and Influencing
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Benefits
As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training delivered by an external training provider. This means minimal disruption to your work alongside a big developmental opportunity.
Professional qualifications which can be achieved through an apprenticeship range from Level 2 (equivalent to 5 GCSEs/ broadly equivalent to Scottish National 5s(N5s)), Level 3 (equivalent to 2 A Levels//broadly equivalent to Scottish Higher/Advanced Higher (H/AH)), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree. They normally last between 12 months – 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.
The post does not offer relocation expenses
External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.
Please note: Interview travel expenses will not be reimbursed.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Please note: Interview travel expenses will not be reimbursed.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.